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Document Controller - Saudi Nationals M/F


Vacancy details

General information

Organisation

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development.
To support our growth dynamic, we offer a wide variety of career opportunities in more than 120 countries.
Joining our Group and its 16,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.

  

Reference

2022-7718  

Position description

Job title

Document Controller - Saudi Nationals M/F

Contract type

Permanent contract

Job description

The Document Controller is responsible for the management of document
control across the project to ensure that a suitable processes and procedures and systems are in place to manage documents effectively in both electronic and hard copy format across the proejct.

Role and Responsibilities 

  • Receiving all technical and administrative documents from Client and Contractor with necessary QC checking
  • Verifying all documents submitted by Originator following document Control Procedure.
  • Forwarding the documents to concerned engineers after Design coordinators review and as per the marked distribution list
  • Updating and filing of incoming and Outgoing Project documents
  • Copying, scanning, linking, and filing of outgoing documents
  • Downloading /uploading the document from/to SharePoint
  • Supporting for the preparation for the weekly and monthly reports
  • Maintaining the record of all Project contract document.
  • Responsible for managing and maintaining administrative documents.
  • Responsible for keeping and tracking of records: Correspondence (Incoming and Outgoing) Logs and other Technical Logs such as Materials Submittals, Shop Drawings, Method Statement, Inspection Reports, etc.).
  • Ensuring that hard copy filing as per the contract filing system
  • Implementing and maintaining timely and effective document controls process, procedures and systems

Profile

  • Minimum 3 years of relevant experience 
  • advanced knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)
  • experience in using Aconex 
  • Ability to work independently, multi-task, prioritize and meet deadlines required to accomplish duties and responsibilities of the job
  • Ability to interact in a professional and respectful manner
  • Experience in dealing with confidential and highly sensitive materials and deadlines
  • Fluent in English.
  • Bachelor degree is required 

Position location

Job location

Middle-East/North Africa, Saudi Arabia

City

  Riyadh

Candidate criteria

Minimum level of education required

4-Bachelor of Arts / Bachelor of Science

Minimum level of experience required

2-5 years