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Document Control Manager ( Saudi National ) M/F

Vacancy details

General information


Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.



Position description

Job title

Document Control Manager ( Saudi National ) M/F

Contract type

Permanent contract

Job description


The Document Control Manager is responsible for the leadership and management of document control across program to ensure that a suitable strategy, processes, procedures and systems are in place to manage documents effectively in both electronic and hard copy format across the program.


  • Develop the Project templates and Project Delivery Platform;
    Implement and maintain timely and effective document controls process, procedures and

  • Provide functional expertise during the installation of Aconex systems by mapping the “As-Is” process.

  • Developing a robust workflow and process for Aconex system implementation.

  • Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc).

  • Provide document controls requirements to be included in all Managed Contracts.

  • Review Contractor & Client Document and Drawing templates and approve the same to maintain consistency.

  • Maintain/Update document logs from all Project parties, follow appropriate filing of documents.

  • Provide overdue pending document reports to follow-up with Client / Contractors.

  • Take custody of, sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work, calculations, data sheets, O&M manuals, Material Requisitions, Vendor documents, reports, electronic files etc. internally or to the Client;

  • Be knowledgeable of the PMC Agreement terms and conditions, and the terms and conditions of all Managed Contracts, as they relate to Document Control and assist the Project Director, and Contracts/ Manager with the day to day handling of documents.

  • Advise of errors found in Contractor documents to minimize project costs or schedules.

  • Establish and Maintain communications to ensure accurate and timely flow of information.

  • Responsible for the storage of the active and archived documents to prevent damage and deterioration.

  • responsible for identifying, collecting, indexing, filing, maintaining and
    disposal of quality records;

  • Perform all other position related duties as requested.


Skills & Competency 

  • have at least 15 years of experience in using document control platforms on multi-programme, large scales constriction projects. 

  • BSc/MSc or BEng/MEng holder.

  • Moderate to advanced knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Visio & Outlook);

  • Work experience in EPC / Engineering Projects ;

  • High level of proficiency in Aconex implementation;

  • Ability to work independently, multi-task, prioritize and meet deadlines;

  • Expected to utilize independent judgment to adapt practices, procedures and techniques as required to accomplish duties and responsibilities of the job;

  • Ability to interact in a professional and respectful manner;

  • Experience in dealing with confidential and highly sensitive materials and deadlines;

  • Fluent in English

Position location

Job location

Middle-East/North Africa, Saudi Arabia



Candidate criteria

Minimum level of education required

4-Bachelor of Arts / Bachelor of Science

Minimum level of experience required

Over 10 years