General information
Organisation
Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.
Reference
2023-11365
Position description
Job title
Part-Time Office Administrator
Contract type
Permanent contract
Business Line specific context
GENERAL INFORMATION
Job Title: Part-Time Office Administrator
Location: Macroom Co. Cork
Department: Administration
Reporting to: Depot Manager
Contract Type: Permanent
Job description
JOB DESCRIPTION
Purpose of the Role
To undertake the administration role for the maintenance team on a Part-time basis, to liaise with other administration personnel as required and to provide secretarial support to the senior staff.
Key Areas of Responsibility:
Office Administration
Attending Maintenance Audits and HSEQ Audits.
Control of staff timesheets.
Operate the COINS System for Orders and GRN’s.
Logging of incident reports on MTCC.
Create and maintain records for monthly client reports.
Data management on Maintenance System.
Compiling Reports.
Co-ordinating Maintenance Meetings.
Document Version Control and Document Circulation.
Preparation of reports including analysis of data where relevant.
Liaison with Insurance Companies.
Maintenance Reporting on RMMS.
Payroll knowledge.
Secretarial & Admin Support
Perform all functions of Secretarial/ admin support.
Develop and maintain an effective filing and paper trail system.
Design standard templates for letters, memos, forms and all other relevant documents as required.
Handling incoming telephone call as required.
Liaison with relevant stakeholders.
Scheduling and Co-ordinating internal and external meetings.
Other
Data entry.
Security arrangements and provision of reception service.
Catering arrangements.
Incoming and outgoing post.
Office supplies.
Office Health & Safety.
General Office Communications.
Profile
PERSON SPECIFICATION
Criteria
Essential to the Role
Desirable to the Role
Qualifications/ Education / Training
Leaving Certificate
ECDL (or similar Microsoft Office Experience)
3rd Level Qualification
Experience/
Knowledge
Office Management Documentation Control
Data Entry
Experience of online cloud-based document control systems
Experience in financial software packages
Skills/Abilities/Personal Attrbutes
§ Strong Organisational Skills
§ Strong Interpersonal Skills
§ Flexible
§ Ability to multitask
Position location
Job location
Europe, Ireland
City
Cork
Candidate criteria
Minimum level of education required
3-Diploma of Higher Education / Associate’s Degree / BTEC Higher National Diploma
Minimum level of experience required
2-5 years
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