EGIS vacancy search engine

General Admin & Other Support Functions

Vacancy details

General information


Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.



Position description

Job title

General Admin & Other Support Functions

Contract type

Permanent contract

Business Line specific context

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Joining our Group and its 18,000 employees means, above all, sharing our values as a people-first company, strongly committed to sustainability and innovation.


In the UK, we are delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. We work in the transport and energy sectors, providing consultancy, engineering and operations services for clients such as major airports, governments, regulators, cities and rail and road operators.


We’re at an exciting time in our growth and we are looking for a receptionist/office co-ordinator to join our offices in London Waterloo.


You must be currently working ‘front of house’ customer-facing role either in an office or service sector role.

Job description

What you’ll be doing…

You will be responsible for maintaining the high standards of our premises and keeping our offices looking great for our visitors and staff.

It is a busy office with a high turnover of staff and visitors with lots of meetings and events to organise.


The key responsibilities include:

Front of House:

  • Answering the front door and initially greeting all visitors.
  • Ensuring the office is clean and tidy at all times. For example, making a morning pot of coffee and tidying the kitchens, if necessary.
  • Manage everything to make sure the office can function effectively from stationary to sanitary 

Coordinating Meetings:

  • Ensuring all meeting rooms are fully equipped and ready for the next meeting, including making teas and coffees ahead of the meeting start time.
  • Organising internal meetings or meetings at external venues, if needed.
  • Helping to organise ad hoc events – such as the Christmas party and other staff social events.

New staff and leavers:

  • New starter processing (such as providing premises inductions).
  • Leaver processing (forwarding emails, collecting company property and organising leaving cards and colleague collections).
  • Supporting IT with asset management of new starter and leaver equipment 


You must be a self-starter, energetic and highly organised and enjoy being needed!

You’ll handle lots of requests to book travel for our staff and you’ll be a key person in keeping the office stocked up with supplies and keeping it running like clockwork.

You should be computer literate, particularly with Microsoft Office, have experience in providing administrative support to internal clients and can demonstrate that you are both good at it – and love it!

Find out more about us on our website at

What's in it for you:

"Hours – 37.5 per week (we will consider part-time but need a minimum of 30 hours per week) - 8- 4.30 pm or 8.30-5 As this is a front-of-house role, your working pattern will be fully office-based.

Benefits/Salary Details:

  • Competitive salary
  • Pension contribution of 5% of your salary rising to 8% if you make a 5% contribution 
  • Life insurance 
  • Private healthcare for you
  • Health cash plan 
  • 26 days holiday leave (rising to 27 after 1 year


You must have the right to work in the UK

No Agencies 


Diversity & Inclusion:

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and every one’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.

Position location

Job location

Europe, United Kingdom



Candidate criteria

Minimum level of education required

2-A. Level / High school Diploma / 12th Grade

Minimum level of experience required

Less than 2 years


English (6- Native language)