EGIS vacancy search engine

Document Controller


Vacancy details

General information

Organisation

Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.
  

Reference

2023-10314  

Position description

Job title

Document Controller

Contract type

Permanent contract

Business Line specific context

As an international player in construction engineering and mobility services, Egis offers a unique global opportunity, combining consulting, engineering and infrastructure operations. Our capacity for innovation allows us to respond to the challenges of the climate and digital world, offering solutions and recognised expertise in the transport and mobility, sustainable city, building, water, environment and energy sectors. The Egis Group has more than 50 years of experience, presence in 75 countries, and 17,000 employees around the world.

In the UK we're proud to be delivering some of the most iconic projects which help connect people, protect our environment and meet emission reduction targets. From motorways to tramways, nuclear power plants to smart cities, clients choose us to help them solve their most complex challenges - delivering climate-responsible growth that meets the needs of communities, industry and the planet.

Job description

We are looking for a Document Controller to prepare, manage and file documents for our projects.typing contracts, archiving files and ensuring all team members have access to necessary documentation.

As a Document Controller you will lead document control activity, implement and control policies & procedures to capture, store, protect, share, distribute and manage project information. 


Day to day duties and responsibilities include:

  • Promoting the importance of good document and records management, act as subject matter expert, and support by providing training in document management procedures
  • Acting as the administrator of company/client EDMS environments, including the configuration of templates and data sources
  • Creating new projects on EDMS as required.
  • Training of EDMS users
  • Interacting directly with project teams to gather, document and implement requirements for EDMS.
  • Develop workflows/rules for engineering applications to suit project processes and business requirements for collaboration and work sharing.
  • Ensuring that all documentation within assigned project or programme areas is managed by Programme staff according to the relevant programmes’ procedures and work instructions.
  • Working with programme and project management teams to achieve and maintain the quality of the document control system using effective and systematic monitoring and training to prevent problems occurring.
  • Working with document owners to ensure compliance with standards set to protect and preserve electronic and hard copy records across projects for legal, fiscal, commercial, operational, or historical reasons.
  • Guiding and assisting project teams to meet time and quality standards for document management tasks associated with getting documents ready and approved as each project goes through the lifecycle process.

Requirements

  • Proven work experience as a Document Controller or similar role
  • Familiarity with project management
  • Hands-on experience with MS Office and MS Excel
  • Knowledge of Electronic Document Management Systems (EDMS)
  • Proficient typing and editing skills
  • Data organization skills
  • Attention to detail

Qualifications

  • HNC/NVQ Information management or
  • HNC/NVQ Administration or
  • Similar demonstrable experience

Profile

By joining Egis, as well as receiving a competitive salary, you’ll also have the opportunity to explore flexible working arrangements. Our benefits include 26 days’ annual leave, a 5% employer pension contribution - rising to 8% if you make a 5% contribution, private medical insurance for you and life assurance. We also offer up to 2 paid volunteering days each year to encourage our teams to give back to our local communities.

We offer a working-from-home solution, however, we do need the flexibility to travel to site offices or our London HO with possible overnight stays.

We are an Equal Opportunities employer and we strive to build a workforce that truly reflects the communities we represent. We welcome candidates from all backgrounds, regardless of age, disability, gender, gender identity, gender expression, race, religion or belief, sexual orientation, socioeconomic background, and any other protected characteristic. If you decide to apply for an opportunity with us, your application will be assessed based purely on your experience, the essential and desirable criteria, and your suitability for the role. We value each and everyone’s contribution as this builds our culture and means that if you work with us, you will be included, listened to, and respected.

Position location

Job location

Europe, United Kingdom

City

Birmingham

Candidate criteria

Minimum level of education required

3-Diploma of Higher Education / Associate’s Degree / BTEC Higher National Diploma

Minimum level of experience required

Less than 2 years