Overview

The Document Control Manager is responsible for the leadership and management of document control across program to ensure that a suitable strategy, processes, procedures and systems are in place to manage documents effectively in both electronic and hard copy format across the program.

Responsibilities

• Develop the Project templates and Project Delivery Platform;
  Implement and maintain timely and effective document controls process, procedures and
  systems.
• Provide functional expertise during the installation of Aconex systems by mapping the “As-Is” process.
• Developing a robust workflow and process for Aconex system implementation.
• Checking of administrating correctness of documents (Template, Document and page numbering, issue / revision identification, document number and classification, short signatures for originator, checkers and approved by etc).
• Provide document controls requirements to be included in all Managed Contracts.
• Review Contractor & Client Document and Drawing templates and approve the same to maintain consistency.
• Maintain/Update document logs from all Project parties, follow appropriate filing of documents.
• Provide overdue pending document reports to follow-up with Client / Contractors.
• Take custody of, sort, bind, package, organize, administer, transmit, receive design and project documents as requested, consisting of drawings, specifications, contracts, scopes of work, calculations, data sheets, O&M manuals, Material Requisitions, Vendor documents, reports, electronic files etc. internally or to the Client;
• Be knowledgeable of the PMC Agreement terms and conditions, and the terms and conditions of all Managed Contracts, as they relate to Document Control and assist the Project Director, and Contracts/ Manager with the day to day handling of documents.
• Advise of errors found in Contractor documents to minimize project costs or schedules.
• Establish and Maintain communications to ensure accurate and timely flow of information.
• Responsible for the storage of the active and archived documents to prevent damage and deterioration.
• responsible for identifying, collecting, indexing, filing, maintaining and
  disposal of quality records;
• Perform all other position related duties as requested.

Skills & Competency 

• have at least 12 years of experience in using document control platforms on multi-programme, large scales constriction projects. 
• BSc/MSc or BEng/MEng holder.
• Moderate to advanced knowledge of Microsoft Office Applications (Excel, Word, PowerPoint, Visio & Outlook);
• Work experience in EPC / Engineering Projects ;
• High level of proficiency in Aconex implementation;
• Ability to work independently, multi-task, prioritize and meet deadlines;
• Expected to utilize independent judgment to adapt practices, procedures and techniques as required to accomplish duties and responsibilities of the job;
• Ability to interact in a professional and respectful manner;
• Experience in dealing with confidential and highly sensitive materials and deadlines;
• Fluent in English