Egis Road Operations M40 Ltd are looking to speak to a Commercial Administrator who would like to join us.

The M40 motorway is just over 123kms long linking London M25 with Birmingham. The role is to support the Commercial team based in Banbury.

Job Description

Commercial Administrator

Location Banbury  (with occasional visits to other M40 sites)

Permanent, full-time.

Role Summary:

The Commercial Administrator will work alongside the Commercial Manager, Managing Quantity Surveyor and the wider Commercial Team to provide all necessary administrative support.

Key Responsibilities,

• Maintaining registers of key contractual documentation.
• Tracking key contract documents
• Liaising with internal and external teams to ensure that all contractual documentation is fully signed and completed promptly.
 • Undertaking quality checks on key contractual documents to ensure compliance with internal procedures and contractual requirements.
• Supporting the commercial team in handling ad-hoc commercial and operational enquiries.
• Supporting the commercial team in the co-ordination of
meetings and the capture and issue of minutes in a timely
manner.
• Supporting the commercial team in the preparation and
distribution of key contractual documents.
• Working with the commercial team to maintain a comprehensive and effective electronic and hard copy filing system of contractual documentation for all projects.
• Provide general administrative support.
• Support the wider M40 team on general administration
and answering telephones.
• Support with Internal Department Audits

Person Specification

• Strong organisation and time management skills
• Good level of communication skills, with the necessity to liaise with internal staff and external bodies
• Ability to articulate yourself well, in a professional, coherent manner
• Thorough, with a precise attention to detail
• Patience, and the ability to remain calm in a dynamic, fast-paced environment
• Flexible and willing to adapt to change

Qualifications

• Highly proficient in the use of Microsoft Word, excel and PowerPoint
• Ability to work independently and collaboratively with senior management and department leads.
• Excellent written and verbal communication skills.
• Excellent organisational and project skills.
• Have a flexible approach and be willing to work with the wider team.

All employees are required to be aware of their responsibilities towards the health and safety along with their colleagues in the workplace.

You must have the right to work in the UK

This will be office-based position