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Administrator (Maintenance Department) M/F

Vacancy details

General information


Egis is an international player active in the consulting, construction engineering and mobility service sectors.
We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development.
With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects.
Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose.



Position description

Job title

Administrator (Maintenance Department) M/F

Contract type

Permanent contract

Business Line specific context

Egis Road and Tunnel Operation Ireland (ERTO) is an Irish company established in 2005 and is part of Egis Projects Ireland. We manage Dublin Tunnel, Jack Lynch Tunnel in Cork and the Motorway Traffic Control Centre (MTCC) for Transport Infrastructure Ireland (TII).

ERTO's responsibility is to manage all processes associated with the Operation and Maintenance of the Dublin Tunnel, Jack Lynch Tunnel and the MTCC. This includes Toll Collection, Traffic Management, Tunnel Safety Management, Emergency and Contingency Planning, Equipment and Infrastructure Inspection and Maintenance. We are located in the Dublin Tunnel Control Building on East Wall Road, Dublin 3.

Job description


  • Develop drafts of reports, manuals or other forms of documentation with compiled information using an approved ERTO document format/template.
  • Use of Procurement and Maintenance Administration System – Maximo. (Experience preferable but not essential as training will be provided).
  • Liaise with the Maintenance Department and other departments, as deemed necessary to gather required information and data.
  • Appropriately file and number required documentation.
  • Coordinate completion of documentation in full compliance with deadlines.
  • Assist with the compilation of ERTO documentation for DT, JLT and MTCC, or other sites/contracts as requested by ERTO.
  • Coordinate with the Document Controller for document numbers and storage on the Electronic Documentation Control System (EDCS).
  • Develop and maintain positive working relationships with internal and external stakeholders in order to reach common goals and respond appropriately to the concerns of other employees.
  • Produce condition-based asset reports.
  • Maintain operational performance dashboard.
  • General administrative responsibilities as requested by the Maintenance Manager.


  • Previous administration / document control experience essential.
  • Exceptional organizational & communication skills.
  • Proficient in MS Word, MS Excel & MS PowerPoint.
  • Understanding of document and revision control.
  • High attention to detail.
  • Knowledge of Maintenance Management Systems (MMS), Maximo advantageous.
  • Familiarity with ISO standards of 9001:2015 and 550001:2014 advantageous.
  • This is a high-pressure environment so applicant would need experience working to tight deadlines under pressure. Initiative and capability of working by oneself or part of a team.

Position location

Job location

Europe, Ireland



Candidate criteria

Minimum level of education required

3-Diploma of Higher Education / Associate’s Degree / BTEC Higher National Diploma

Minimum level of experience required

2-5 years